How to Write Thank You Letter – Thank you note examples are not always easy to find. Are you having trouble writing the right thank you note for your co-worker’s gift? Or are you wondering what your boss would like to receive? This article has got you covered with five great thank you messages for different occasions.
Thanks You Notes’ importance cannot be stressed enough! Whether you send them in email form using an online tool like e-thankyou.com or handwrite your notes, it is important to send a note of appreciation when someone does something nice for you. The Thank You Note Template in this article will help you in sending thank you notes.
Table of Contents
1. Start with a salutation.
It may seem obvious, but generally you’ll want to start your thank you message by addressing your recipient with a salutation. How formal or informal you choose to make this should depend on a few factors.
If you’re well acquainted with your recipient and it’s not a formal thank you card (like a business interaction) then you may be fine addressing them by their first name. For example, if you’re writing to your college roommate to thank them for all the great memories — it’s likely safe to use their first name.
For people you’re not quite as familiar with, stick to Mr. and Mrs. Last name.
- Dear Aunt Jody & Uncle Max,
- Johnny!
- Dear Mr. and Mrs. Jones,
- Dear Ms. Donnett,
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2. Get right to the point and express your thanks.
Don’t waste any time and state the reason for why you’re writing — to thank them. The whole point of this card is to let them know that you appreciate their gesture/gift/time etc so make sure they know it right away.
And while you’re at it, make sure to mention what it is that you’re thankful for.
- Your birthday card made my day, thank you so much!
- Your birthday gift was perfect, thanks for thinking of me.
- Thanks so much for your generous wedding gift.
- Thank you for the opportunity to interview for the senior designer position.
3. Mention a specific detail or two.
What specifically, do you love about their gift? No need to go overboard or exaggerate, if it’s not the greatest pair of sunglasses you ever did see… don’t say so. However, do mention something specific that you appreciated or perhaps how you’re using their gift in your life. People love knowing that their time and effort was appreciated and used!
- I’m so stoked to use the birthday money on my trip to California next week!
- I wore your graphic tee today and got a bunch of compliments!
- We’ve been smoothie-making machines for the past month; we are feeling great.
- It was really exciting getting to know your organization and learning about the senior designer role.
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4. Look ahead.
Sure you’re excited about that smoothie mixer they got you, but don’t forget to let them know that you appreciate them as an important person in your life. This may not apply to every single scenario, but if you’re likely to spend any time with this person you can mention that future meeting in your note as a way to move the message along.
- I can’t wait to have lunch with you guys next month.
- I’ll be visiting your neck of the woods in a couple months, can’t wait to come and see you!
- We’d love to have you over for dinner sometime soon and use the new martini glasses with you!
- I am sincerely interested in the position and am looking forward to hearing from you soon.
5. Revisit the thanks & sign off.
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Bring the attention back to where you started: to your gratitude. There should be no question about what the message is all about. It’s ok to spruce it up a bit, but try to stay away from over-the-top language.
- I can’t believe you remembered my birthday, thanks again!
- Thanks again for thinking of me, it means so much.
- We are so grateful for your generosity, thank you for thinking of us.
- I greatly appreciate your consideration.
End in a pleasant and friendly tone. Always keep in mind the type of relationship you have with the recipient(s) and sign off accordingly (professionally or casually).
- Warmly,
- Your Bud,
- With love,
- Best,
Who should you write thank you notes to?
How do you know when sending a thank you card is appropriate and who should you write thank you notes to? This question is actually not as tricky as it sounds. Whenever someone has done something nice for you like presenting you with a gift or going out of their way to help you, it’s definitely worth writing them a thank you card. No, sending a thank you text message is most definitely not the same thing.
Of course there are actual occasions when thank you notes are basically expected, but huge life changing events are not the only time a thank you note is called for. In fact, the more surprising the thank you note is — the more special it will make your recipient feel. Below are some good solid reasons to mail a thank you note, but don’t let that limit you…
When in doubt — write that thank you card!
- Your cousin tutored you in Spanish after your last failed exam.
- After a job interview.
- Your neighbors helped you carry your groceries.
- Your bestie brought you hot soup when you were ill.
The list of reasons is endless, but here are 10 everyday reasons that you require a thank you note.
Special occasions when thank you notes are expected.
While the reasons listed above are more everyday non-official type reasons to write thank you notes, there are special occasions when these little notes of gratitude are expected.
- Weddings
- Bridal showers
- Engagement gifts
- Baby showers
- Baby gifts
- Sweet sixteen birthday gifts
- Bar Mitzvah gifts
- Bat Mitzvah gifts
- Graduation gifts
Sample Thank You Notes And Thank You Card Templates
Thank you notes are appropriate after many different occasions. Anyone who throws a party, gives a gift, or takes time to do something for you deserves to be appreciated. If someone went out of their way for you it’s nice of you to acknowledge it. There is no event, action or occasion that doesn’t deserve a thanks and just remember that a little bit goes a long way.
Your thank you messages don’t have to be two pages long. Short and sweet will do the trick. We all appreciate our actions getting noticed, especially when we did something nice for someone. These thank you card templates and examples for various occasions should leave you with zero questions on what to say in a thank you card and will give you some ideas for proper appreciation.
Thank You Note Template: Thank You For Gift Samples
If you’ve recently been gifted something special or unexpected make sure you let the giver know how much the present was appreciated. These sample messages make perfect templates for gift-related thank you cards.
Thank You Note for Gift Sample 1
Dear Aunt Brenda and Uncle Troy,
Thank you so much for thinking of me as I graduate and of course for the cold hard cash. I can’t wait to use the money to decorate my dorm room once I move in. I look forward to visiting with you guys the next time you’re out in California or maybe I will make it out to Colorado soon. Again, thanks for the cash. I will send you a picture of my dorm room once I’m all settled in.
Love you guys,
Nikki
Thank You Note for Gift Sample 2
Dear Grandma,
Thanks a bunch for the generous Christmas gift. It made my day to get a handmade quilt that I know I’m going to be using a lot. I can’t wait to see you for dinner next week. Thanks again.
Love,
Ellie
Thank You Note for Gift Sample 3
Aunt Laura,
Thank you very so much for your generous gift. As you know, we are saving up for a down payment and your kindness will really help us out. Hope the kids are doing well. We are looking forward to catching up with everyone around the holidays.
With Love,
Thank You Card Wording: Wedding Thank You Note
A wedding is a special day and you were happy to share it with your loved ones. However, no that it’s time to send thank you’s, you’re not sure how to express your gratitude. Luckily we’ve collected some samples for wedding thank you notes below.
Thank You Note for Wedding Sample 1
Dear Allie and Josh,
It was so lovely to see the two of you at our wedding; it’s been so long. Thank you for making the trip out to be with us on our special day. It meant so much to have you there. We’re looking forward to seeing you soon.
Sincerely,
Becca and Jacob
Thank You Note for Wedding Sample 2
Dear Uncle John,
Thank you for our new dishware set and for your company on our wedding day. The dishes are already being put to use at the new house and are very much appreciated. We can’t thank you enough for your kindness.
Love you,
Kate and Darren
Thank You Note for Wedding Sample 3
Brad,
Thank you so much for being a part of our big day. It meant a lot that you flew all the way out here to be with us. Looking forward to hearing from you soon.
Sincerely,
Thank You Card Ideas: Sympathy Thank You Note
Your loved ones took the time to express their condolences, and you want to show how much that meant to you. See our templates for sympathy thank you cards below.
Sympathy Thank You Note Sample 1
Phil and Family,
The kindness and generosity of good friends like you has been a great help to us during this difficult time. It’s the little things that seem to make our days better. My family and I would like to offer our thanks for the flowers you sent over. Thank you so very much for your loving support.
Sincerely,
Jim
Sympathy Thank You Note Sample 2
Dear Helen,
There are simply no words that can express our thanks for the love, support and sympathy you have extended during this hard time. It means everything to know that we have friends like you. We are deeply grateful to you.
With Love,
Deanna and Family
Sympathy Thank You Note Sample 3
Dear Aunt Marla and Uncle Bob,
You have been a rock to my family and I during this time of loss. Your willingness to help with anything needed was a huge comfort. Please know that we are deeply grateful for you.
With Love,
What To Write In A Thank You Card: Thank You Note For Baby Shower
Your new baby is going to be spoiled for gifts when they arrive. Let your guests know how much the gifts were appreciated with the following baby shower thank you templates:
Baby Shower Thank You Note Sample 1
Dear Natasha,
I can’t begin to say enough thanks to you for planning the baby shower of my dreams. It was a day that I will never forget, especially since you made it possible for Grandma Mary to be there. I absolutely loved everything about that day, thanks again for making it happen. Can’t wait for the little one to arrive and know a special person like you.
Love,
Jeanine
Baby Shower Thank You Note Sample 2
Aunt Shelly,
Thank you for attending my baby shower. And thank you for the handmade bibs and swaddling blankets- we will be using those a lot. We can’t wait to see you guys over the holidays, which are coming up so soon. Anyways, thanks again and love you lots.
Love,
Anita
Baby Shower Thank You Note Sample 3
Dear Grandma,
It makes me so happy that you were able to be a part of my baby shower. Thank you so much for the quilt and thoughtful wishes. I can’t wait for the little one to meet her great grandmother. See you for dinner soon.
With Love,
Thank You Note Examples: Thank You Note After An Interview
You appreciated the time your interviewer took to get to know you and your background, and now you’re looking for a way to say thank you. Check out the post interview thank you templates below for inspiration.
Interview Thank You Note Sample 1
Dear Mr. Yamamoto,
Thank you so much for taking the time to meet with me yesterday and to interview me for the sales position. I enjoyed the opportunity to learn more about the position, to meet with you, and to see your offices. As we discussed, I have two years of experience in sales and I believe that my qualifications will make me a strong addition to the team. I am excited about this opportunity to join (organization name) and look forward to hearing from you soon. Please do not hesitate to call or email me if you have any questions or need additional information.
Best Regards,
Donald McMillian
Interview Thank You Note Sample 2
Dear Mrs. Esquire,
I wanted to let you know how much I enjoyed my recent interview at (organization name.) Please relay my appreciation to the other members of your team whom I had the opportunity to meet.
I was aware of your company’s excellent reputation before my interview and my visit only confirmed my initial impression. I would be pleased to start my professional career here and believe my qualifications would make me a great asset to your team.
Again, thank you for the opportunity and warm hospitality extended to me. I look forward to hearing from you soon.
Sincerely,
Elizabeth Swann
Interview Thank You Note Sample 3
Dear Mrs. Bucher,
I enjoyed talking with you and learning about careers in finance. It was exciting to find out about the successful path of a former USC student. I appreciate you taking the time to meet with me and am excited for the opportunity to join the team at (organization name.)
I look forward to hearing from you soon.
All Best,
Jeffrey Hammond
Conclusion
Thank you notes are important to send after you go on a job interview. They are individual notes of thanks for this opportunity this person has given you. Thank you notes are also about making sure your application it still in consideration for the position you want.