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How to create digital signature? This is a common question asked by millions of people from all over the world. There are millions of security tools that can help you create a digital signature which can be utilized in an efficient manner to countercheck and verify your online transactions and documents.
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DocuSign (Web, iOS, Android, Windows)
DocuSign is one of the most popular electronic signature apps available. Getting started with DocuSign is pretty straightforward: sign up for a free trial and, almost immediately, it’s prompting you to upload a document, prepare it for signatures, and send it to recipients.
DocuSign is set up so that it’s easy to keep track of lots of different documents at different stages in the signing process. In the Manage dashboard, there’s a sidebar with an Inbox, for any documents or “envelopes” you’ve received, a Sent box for the ones you’ve sent, and a Drafts tab for ones you’re working on. There are also Quick View options, so you can, well, quickly see any documents that you need to do something to, the ones you’re waiting on, any that are due to expire soon or where the recipient failed to sign, and all your completed documents.
DocuSign also has powerful templates and reporting features. If you’re sending the same contracts over and over again, you can set up a template in the Templates dashboard. Simply upload a file (or use one you’ve already sent as a base), add all the signature and information fields, and save it—it’s much the same process as sending out an individual document and really speeds things up.
If you’re only sending a couple of envelopes a month, the report features aren’t going to be much use. You know who has and hasn’t signed their contract! However, if you’re managing dozens of contractors or freelancers, or require all your clients to sign contracts, then they can give you a useful overview of where your business stands. Click on the Reports tab, and you’ll see things like how many envelopes you’ve sent, how quickly people sign them, and the number that are still unsigned.
DocuSign also integrates with Zapier, so you can do things like automatically send a contract to someone who fills in a Typeform or let your team on Slack know when one has been signed.
DocuSign Price: From $15/month for a Personal plan with up to 5 envelopes sent per month. Unlimited documents with automatic reminders are available on the Standard plan at $40/user/month.
HelloSign (Web, iOS, Android)
HelloSign, now owned by Dropbox, is one of the simplest to use electronic signature apps around. As soon as you log in, you’re presented with two options: send or sign something, or create a template. The things you’re going to want to do aren’t hidden away in deep sub-menus.
The simplicity of the user interface, however, hides some pretty powerful features. Of all the apps we tested, HelloSign has the best integrations with cloud storage platforms. While you’d expect it to play nice with Dropbox, it also works well with Google Drive, Box, Evernote, and OneDrive.
To sign a file in your Dropbox, for example, you can head to HelloSign, click Sign or Send, then click on the Dropbox icon to bring up a file browser. Navigate to the file you want to sign, and click Choose to import it into HelloSign. Alternatively, you could open the file in Dropbox, select it, click on the Share dropdown, then click Send for Signatures. You’ve got similar options with Google Drive too. You can upload a file directly from HelloSign or, with the Chrome add-on, sign files through the Google Drive app.
And all this file handling works both ways. When someone signs a document and sends it back to you, it can get saved back to your cloud storage platform of choice.
HelloSign doesn’t hold back on the other features, either. It supports custom branding, templates, and, on higher plans, advanced team management. If you want to integrate HelloSign with non-cloud storage apps, you can do it with Zapier. That way, you can do things like automatically send a contract when someone fills in a Typeform or get an SMS when someone signs.
HelloSign Price: Free for 3 documents/month with one user; from $20/month for the Essentials plan with unlimited documents
Preview (Mac)
If you’ve been sent a document to sign and nobody needs all the alarm bells and security whistles that come with one of our other picks, you have options. If you have a Mac, you don’t need to worry about installing any software or signing up for any services. You can sign things straight from Preview.
Open the document you want to sign in Preview and go to Tools > Annotate > Signature > Manage Signatures and click Create Signature. You can then create a signature using your trackpad, your iPhone, or by signing a piece of paper and holding it up to the camera.
Click Done, and then you can drag your new signature to where it needs to be. Save the document, send it back, and you’re good to go. And your signature stays saved in Preview for future use.
Preview Price: Included free with all Macs
Adobe Acrobat Reader DC (Windows)
Windows PCs don’t have an awesome built-in option like Preview, but you can still quickly sign any document with the free Adobe Acrobat Reader DC app—something you probably already have installed. If you don’t, download it from Adobe’s website.
Open the document you want to sign in Adobe Reader, and in the right sidebar, select Fill & Sign. Click the Sign button in the toolbar and then Add Signature.
There are a couple of ways you can create a signature: you can type your name and have Adobe Reader convert it into something that looks like a signature, draw one with your trackpad, or upload an image of your signature. Drawing is probably the easiest if you want something unique without too much hassle.
Drag your signature to where you want it to be, save the document, and send it back. And just like that, you’re done.
Adobe Reader DC Price: Free
eSignatures.io (Web)
A lot of eSign apps limit the number of documents you can send per month without signing up for one of the more expensive plans. It’s pretty inconvenient if your eSigning needs vary throughout the year. You either can’t send all the documents you need to when you want to, or you have to overpay most months. eSignatures.io, with its exclusively PAYG option, bucks this trend entirely.
As soon as you sign up for a free account, eSignatures.io encourages you to send a sample contract to yourself so you can see how the service works. (The same demo is also built into the website homepage, which is pretty awesome.) After that, things are up to you—although the onboarding wizard helpfully guides you through.
Unlike other services, eSignatures.io isn’t really made for sending individual contracts to one-off recipients. You can do that if you like, but it’s really designed for businesses looking to batch or automate their contracts using templates.
To make a template, head to the Templates tab. You can build your own from scratch, use a sample one as a base, or extract one from an uploaded Word doc. Just fill in all the legal details, add all the placeholders you need, and click Save Template.
With a template set up, eSignatures.io is almost ready to use—you just need to add credit card details. Head to Account > Billing and add them. Then you can start sending out documents without worrying about monthly fees or usage limits.
To get started, select the template from the dashboard and click New Contract. You can also upload an Excel spreadsheet of contacts, if you want, and bulk send everyone the same documents to sign. Just click the dropdown and then Bulk Send Contracts.
eSignatures.io doesn’t even need you to be this hands on to work. There’s an API if you want to code your own integrations, and there’s built-in Zapier support for everyone else. That means you can easily do things like have new signed contracts automatically uploaded to your Google Drive account or saved back to an Excel sheet.
Conclusion:
Email signatures are still being used by almost everyone that has an email address, but have you ever wondered what are the reasons for that? The truth is that there are many benefits to including an email signature. Some of these benefits include helping you improve your communication skills, adding professionalism to your emails, increase your efficiency at work, and much more.